When you have to meet a deadline, and your information is lost in various inboxes, strewn across separate projects, or scrawled on stickies or notepads, try to make use of employee collaboration opportunities to your advantage.
In an article entitled “The Importance of Collaboration in the Workplace” by Sebastien Boyer, the author makes the point that “the success of any business is whether or not its employees are able to perform together as a team.”
And there are numerous advantages to this. One is that employees are given the chance to brainstorm ideas and work towards the same goal. This then creates a sense of purpose. Collaboration enhances problem-solving, given the pooled talents, and the increased ability to spot strengths, weaknesses, and the bigger picture. It also opens up the opportunity to experience continuous learning. Other benefits of a collaborative workforce are speeded-up solutions and more efficient use of employee expertise.
Facilitating this collaboration is an array of powerful online applications. Team management applications allow you to create projects and tasks, assign them to team members, track work progress, upload attachments, set goals/deadlines/milestones, organize to-do lists, post announcements and updates, hold team chats, and systematize all the assets and notes everyone needs to accomplish their work. What’s more, these actions can be taken virtually by members outside of the office, city, or even members who are in another time zone. Many of these applications connect to third-party Gantt chart apps (with the exception of Trello) that give a critical visual representation of project timelines.
Given the many choices of project management apps, you may be wondering which one you should go with (and you may find you like using more than one). Here are just some of them: Asana, Basecamp, Trello, and Slack. These four work best for small to mid-size companies.
Sadie Cornelius of We Rock Your Web, in her article “Best Online Collaboration Tools 2018: Slack vs. Basecamp vs. Trello vs. Asana vs. Teamwork vs. Wrike & More!”, gives her take on which application best suits each task and also lists their shortcomings.
Cornelius picks Basecamp as the best in task management for everyday users. Known for its simplicity, Basecamp can keep track of projects and tasks, embed media files, host written discussions, and organize all email chains into one particular task or topic. It can also host an unlimited number of users, can integrate more than 100 apps and ad-ons, and be accessed with email, Android, Mac, PC, iPad, and iPhone. On the negative side, there is no reporting feature to track employee contribution and no time tracking.
Asana gets the author’s nod for being the best all-in-one app for overall team collaboration. It integrates with other sites such as Slack, Google Drive, Google calendar or iCalender. With Asana, one can color code important tasks and view progress reports. It also has the advantage of being free for up to 15 members. Users should keep in mind that due to the number of features, the learning curve is steep.
Trello performs best in collaborative brainstorming. It serves as an action item service for working with team members. It is easy to comprehend but has limited capabilities.
There is no doubt about it: technology immensely boosts productivity. Once you ease one–or more–of these online collaborative tools into your team’s daily routine at work, efficiency and fulfillment will come into play.
Online collaboration tools, however, may never fully take the place of personal contact in the office. As Boyer states, “Progressive companies are increasingly realizing the value of collaboration and looking for ways to foster it within their teams, both traditional and virtual.” There are too many work situations that require personal interactions, such as company-wide meetings and one-on-one exchanges between supervisor and subordinate.
To accommodate these interactions, organizations will need the ideal workplace. For organizations who are looking for property built by one of the top developer companies in the Philippines, look at Alveo Land’s office space portfolio in BGC, Makati, and Cebu, giving you opportunities to collaborate both online and offline at any time. Learn more about Alveo Land’s office options–as well as choice condominiums for sale–here.